Business Services

• Allowable expenses can be purchased on your behalf through the use of a university credit card or purchase order. These requests must be made prior to receiving any services or goods. Depending on the dollar amount of the purchase request, additional information may be required.
• Amazon Business Accounts: UB's centralized Amazon business accounts are available for use with State, Research Foundation and UB Foundation procurement cards. Purchases from Amazon must be made using a UB business account. Reimbursement of purchases from Amazon made with a non-business account are not allowable.
• Wegmans Meals2GO and Online Grocery Orders: Departments should send a request with details of their order to the business office which will be submitted and paid using a procurement card to purchase allowable, business-related items from Wegmans.
• UB Procurement Guidelines and Policies - Administrative Services Gateway - University at Buffalo

For all employees on payroll, Concur, UB’s expense reimbursement system, must be used to request reimbursement for any approved, job-related expenses. For travel expenses, preapproval must be completed in the system prior to the submission of a travel reimbursement request.

• A travel preapproval request must be completed in Concur before making any arrangements.
• Per diem rates should be adhered to for hotel rates unless staying at a hotel where you are attending a conference. If staying for a conference, be sure to have documentation of the conference hotel rates. (This can usually be found on the conference website or registration page).
• If you are staying at a hotel in New York State, you should  take a tax exempt form [PDF] with you.
• Traveling for Business - Administrative Services Gateway - University at Buffalo

• The school has an annual budgeting process that managers participate in, and approved budgets are established. Additionally, each faculty member is provided an annual budget to support professional development activities. Any other requests or needs should be coordinated with your supervisor.
• Operational needs such as computers, furniture, facilities and datasets are covered through a school-wide budget.
• SIRI link
• Faculty Professional Development (IBA) Policy [PDF]

Any event that would require a charge to an internal or external group requires an approved fee.

Any visitor, candidate or other non-employee who may need to be paid or reimbursed will need to submit the Request for Non-Employee Personal Reimbursement form [PDF] along with required supporting documentation.