Events

Two calendars serve different purposes within the school. The published events calendar is a public calendar for event promotion and registration. The internal calendar is a master document to facilitate event planning.

The main events calendar is public and published on the landing page of the School of Management’s website. Any events that are open to School of Management audiences or the public and hosted by any department within the School of Management should be posted to the public events calendar.

Authorized users should enter events directly to the public calendar. Those who are not authorized calendar users should submit a service request.

This is a calendar for internal reference and planning. Any events within the School of Management open to select audiences and/or certain members of the School of Management can be posted on the Internal Events Calendar. This calendar is used primarily for scheduling purposes, general knowledge of event happenings for faculty and staff, and for potential collaboration between departments.  

• Submit an event to appear on the Internal Events calendar.

Whether your event is a large-scale conference or a short reception, the Events Manager can help you plan and coordinate activities from start to finish.

• Event timeline and checklist
  Ensure you are on track in your event planning and to consider the details needed for event day.
• Event goal and objective analysis
  Before you begin planning, consider these event questions to solidify your event goals and objectives.

Contact the School of Management’s events manager to discuss the details and needs for your event. Send an email to mgt-events@buffalo.edu to schedule a meeting and include potential dates and times.

Comprehensive lists and guides of external and on campus venues and vendors.

• On-campus event venue guide
  
• Tables, chairs, trash bins
  The School of Management has a small supply of tables. To reserve them for your event, contact mgt-it@buffalo.edu. 
  • To order trash bins, chairs and additional tables, visit UB’s Request a Service website and choose “Submit a Work Order” under Campus Requests. Note: The beginning and end of each semester is a busy season for rentals, so items in your request may not be available. 
  • To rent tables and chairs from external vendors, submit a service request.
    
• Catering
  3 Pillars Catering is the preferred onsite catering service for campus events. To place an order or view their menu, visit 3 Pillars Catering. To discuss other catering or food drop-off options with the school’s events manager, submit a service request.
  
• Hotels, transportation and parking
  
• Photographers, DJs and rental supply companies. Submit a service request to discuss options with the events manager.
  
• External event venues and vendors
  

Samples of event agendas, registration forms, volunteer roles, post event survey questions, event supply rental request and web page creation request.

• Event agenda samples
  
• Branded event materials
  The school's Events Office has a number of promotional supplies to help you brand your event. They are available for loan on a first-come, first-served basis.
• Event Volunteer Assignments and Roles Sample
  
• Registration Forms
  Several different types of registration sites can be used when planning an event. If your event requires a fee, a registration form must be set up within the UB Marketplace platform. If there is no fee for the event, registration can be set up directly on the School of Management website or on such external sites such as Slate or Google Forms. View a sample of registration form questions.
  
• Web page set up
  To request a web page for your event on the School of Management website, submit a service request.
  
• Post-event survey
  Choose from a list of survey questions to create a post-event survey that can be sent via email to attendees after your event.
  
• Event equipment rental
  The school offers a has a number of promotional supplies and equipment to use for your event. They are available for loan on a first-come, first-served basis. To reserve equipment, submit a service request.

If you need event day setup, clean up or support during your event, submit a service request. Requests must be submitted as soon as possible, but no less than one week prior to your event.

A variety of templates are available for event invitations, signage, agendas and programs to help you plan and promote your event.

• Event save-the-date email template
  
• Event invitation email template
  
• Call for conference paper submission sample
• Event flyer template [.docx]
  
• Creation of specific event materials: To request the creation of specific event materials such as signage, table tents, or other digital or printed materials, submit a service request.