Faculty Administrative Resources

• Rooms should be booked at least 24 hours prior to the date.  Reserve conference rooms or classrooms.
• When reserving a conference room, be sure to request a key.
  
• If you need urgent access to a conference room after working hours, the students in the Computer Lab (210 Jacobs; Tel: 716-645-3332) have keys to the conference rooms. Note the lab consultant on duty will not provide access to conference rooms (282, 325B, 318 and 379 Jacobs) that have not been reserved 24 hours in advance.

Note: When reserving 222 Jacobs (recording room), you will need to go to the Computer Lab (210 Jacobs; Tel: 716-645-3332) and they will assist you in opening the room for your scheduled time. 

All incoming U.S. and campus mail is delivered directly to the School of Management Mail Room in 119 Jacobs. Be sure to check your mailbox frequently. Your UB ID card gives you swipe access to the Mail Room at any time.  

Incoming deliveries: You will be notified by email of packages delivered from Print Services and any large packages that do not fit in your mail slot.
 
If you have outgoing mail that needs postage, complete and print the Campus Mail Services Request Form, attach it to your outgoing mail, and drop it in the Stamped Mail box in the Mail Room.  

W. B. Mason supplies are ordered through UB ShopBlue. This website has a $50 minimum per order (which was set by the UB Procurement office). If your order does not meet the $50 minimum, we are asked to hold orders until we have a $50 minimum to place the order. All requests must be sent to mgt-facultyasst@buffalo.edu. If you have an urgent supply need, email mgtpurch@buffalo.edu.

All UB print orders need to be placed through the online web-to-print ordering system.

Note: UB faculty, staff and students must register to use the new system. UB Print Services will no longer accept manual print orders.

To begin using UB’s new Print Services Ordering system, you must be a registered user.

• Before you register, open a new browser:
• Disable pop-up blockers
• Ensure you have the latest version of Acrobat Reader installed
  
• Use the Google Chrome browser for the best user experience
• Register in the Print Services Ordering system
  
• Click “Log In” and begin registration using your UBIT credentials.

You may begin using the system as soon as you receive a confirmation email from UB Print Services indicating that your registration has been approved. You can find more information and training materials on the Print Services web page.

Contact to mgt-facultyasst@buffalo.edu to get the account code to use for ordering the following items:

• Syllabi
• Mid-terms
  
• Final exams
  
• Quizzes

All other print jobs must be charged to your individual School of Management account.  

All print order jobs will be delivered directly to the School of Management Mail Room in 119 Jacobs. You will be notified by email when your package arrives in the Mail Room.  It will be your responsibility to pick up packages from the Mail Room. Your UB ID card gives you swipe access to the Mail Room at any time.

For print job questions, contact Pam Hyman in UB Print Services at 716-829-2930 or pamelaza@buffalo.edu.

Cheryl can provide parking passes for guests. Parking passes are required year-round. If the guest is coming to campus within one to two days, you can pick up the parking pass(es) in 280 Jacobs. If you are able to provide Cheryl with the mailing address of the guest, Cheryl can send them the parking pass ahead of their intended visit.

Contact Cheryl by email at mgt-facultyasst@buffalo.edu with your parking pass request and the name of the guest using the parking pass.

All faculty are responsible for processing their Concur reimbursements.

If you need help, call the Concur help line at 716-645-4500 (press 2) or view the tip sheets and videos.  

• Preapproval is required for all UB faculty and staff travel. All UB faculty and staff must get preapproval from their supervisor before traveling overnight.
• Preapproval Authorization Form

There are several ways to submit adoption information:

• Follett Online Adoptions – This allows you to easily adopt course materials electronically (www.ubuffaloshop.com – ‘Online Adoptions’ in footer)
• Store-supplied password is 0405
• Email – 0405txt@follett.com
• Campus Mail – University Bookstore, North Campus, 200 Lee Entrance
• In-Person – Feel free to stop by any time to chat, browse, and say hello to your friendly UB Bookstore team. Jonathan Carroll is the Course Materials Market Manager.

To submit a change of grade, log on to MyUB and use the Grade Change Tool.

If you are locked out of a classroom, go to the Computer Lab in 210 Jacobs or call 716-645-3332.

• Request a key to a School of Management room.
  
• Request IT assistance with your office machines.
  
• Reserve a computer cart or projector.
  
• Post a welcome or event announcement on the TV screens. (Requires two business days’ advance notice.)
  
• Review your SIRI account balance.
  

Confidential shred boxes are located in 119, 280 and 375 Jacobs for your use. Be sure to notify us when they are full. If you have a large amount of shredding, put in a box marked Confidential Shredding and we can have University Facilities pick them up.

Rachel Sluberski
Department Administrator
277 Jacobs Management Center

• Department events
• Administrative oversight of faculty promotions, tenure, and contract renewals
• Tracking department expenditures and budgets
• Project management for instructional support assignments

Cheryl Tubisz
Administrative Assistant
280 Jacobs Management Center
M, Tu, Th 8 a.m. – 2:15 p.m.

• Provides administrative support by scheduling appointments, meetings, and travel
• Prepares and proofs correspondence, reports and other documents
• Assists with faculty recruitment by developing agendas, supporting travel needs and coordinating schedules
• Maintains an inventory of office supplies